MAINTENANCE & OPERATIONS
DELINEATION OF RESPONSIBILITIES
	TASK	SERVICE	PAID BY	PAID BY	COMMENTS
		PROVIDED?	PLANT OPS	DEPT
Motor Pool
	Daily vehicle rental	Yes		X	Please refer to PPM 5
	Long-term vehicle leases	Yes		X	Please refer to PPM 5
	Vehicle purchases	Yes		X	Please refer to PPM 5
	Preventive maintenance on vehicles	Yes		X	Performed at least once every 6 months.
	Vehicle repair services	Yes		X	Upon request
	Licensing and registration	Yes		X	Annual
	Emissions and inspections	Yes		X
	Towing	Yes		X
	Golf/Utility cart repair services and numbering ID	Yes		X
Carpenter Shop
	Cabinets and fixtures - build, install and repair.  Modification of existing cabinets and fixtures	Yes		X	Detail drawing must be provided for any building and modifications
	Classroom furniture and fixtures - maintenance and repair	Yes	X		General use classrooms and teaching labs only
	Construct plexiglass containers and devices	Yes		X	Detail drawing must be provided
	Sheetrock repairs	Yes	X
	Ceiling tile repairs and replacement	Yes	X
	Floor tile repairs and replacement	Yes	X
	Baseboard repair and replacement	Yes	X
	Carpet repairs	Yes	X
	Carpet replacement	No			See Work Planning Section
	Wood window frame, casement repair and adjustment	Yes	X		Wood only.
	Modular furniture, assemble	Yes		X
	Remodeling / Demolition	Yes		X	Must coordinate with Campus Design & Construction.  Please refer to PPM 1-2
	Stair treads - install and repair	Yes	X
	Hanging fixtures for departments	Yes		X
	Repair departmental fixtures	Yes		X
	Curtains and blinds - install	Yes		X
	Hanging banners and signs	Yes	X		Subject to certain policy restrictions
	Hang and repair projection screens	No			Service provided by IMS
	Bathroom stalls, and fixtures	Yes	X
	Fixed classroom seating	Yes	X
	Maintain door closers	Yes	X
	Install door closers  (New Installation)	Yes		X
	Maintain hinges and pivots	Yes	X
	Thresholds and clearances	Yes	X
	Weather strip, smoke seal, door bottoms, sweeps, etc   (New Installation)	Yes	X
	Weather strip, smoke seal, door bottoms, sweeps, etc   (New Installation)	Yes		X
	View lights, Mail slots, louvers, etc	Yes		X	Subject to approval by CD&C, EH&S
	New door installation	Yes		X	Please refer to PPM 1-2
	Door stops: floor mount, wall mount, etc.	Yes		X	New installation paid by department
	Door modification	Yes		X	Subject to approval by CD&C, EH&S
	Door jam repair	Yes	X
	Overhead door remotes	Yes		X
	Power assisted door operators (repair/replace)	Yes	X
	Roof replacement	Yes	X		Coordinate with DFCM
	Roof surveys, evaluations, and maintain a current roof replacement list	Yes	X
	Roof repairs	Yes	X		Coordinate with DFCM
	Provide roof access	Yes		X	On an exception basis only
	Icicle removal	Yes	X
	Rain gutter and roof drains	Yes	X
	Debris removal from roof drains, downspouts	Yes	X
	Roof penetration for new installations	Yes		X
	Foundation leaks	Yes	X
	Side walk repair and replacement	Yes	X
	Curb and gutter repair and replace	Yes	X		In collaboration with Commuter Services
	Exterior stairs	Yes	X
	Exterior masonry including brick, block, stone work, stucco, pavers	Yes	X
	Mower strips and curbs	Yes	X
	Outdoor light bases	Yes	X
	Retaining walls around parking lots	Yes	X		In collaboration with Commuter Services
Grounds
	Exterior trash cans, cigarette urns - perform general clean up	Yes	X		Daily or as needed
	Trash can placement and pick up for scheduled special events	Yes		X	Call for placement of trash cans.  A trash fee clean up fee is required during and after a special event.
	Mowing and weed whipping: weekly	Yes	X
	Edging: bi-weekly	Yes	X
	Fertilizing: Spring or Fall	Yes	X
	Chemical application shrub beds: Spring and Fall	Yes	X		Pre and post emergent non-hazardous.
	Spray application for turf areas: Spring or Fall	Yes	X		Broad leaf pre and post emergent non-hazardous
	Spray application for weeds: weekly	Yes	X		Round Up non-hazardous
	Plant trimming as needed	Yes	X
	Tree trimming and removal as needed	Yes	X		Only as a result of safety requirements, disease, or damaged by natural causes.
	Stairs and entrances - blow and sweep weekly	Yes	X
	Irrigation (May-Oct 15th scheduled to run daily between  6  - 10:00 p.m.)				Locations vary throughout campus.  Water established turf lawns 3 - 4 times a week, established shrubs and trees as needed, and water new turf daliy for two weeks.  All temperature dependant.  Athletic fields, intramural fields and golf course will be watered as needed to keep turf healthy and safe.
	Irrigation systems maintenance	Yes	X
	Landscape planting and preparing sod,seed, shrubs, trees, bulbs, perennial and annual flowers in desiginated area.	Yes	X
	Interior plants in designated planters which are original building components - maintenance and replacement.	Yes	X		Plants are replaced once a year
	Plant maintenance for separated movable planters or containers	No		X
	Golf course maintenance	Yes	X
	Designated flowerbed within campus - plant design and maintain	Yes	X
	Grounds equipment repair: mowers, utility carts, edger's and etc.	Yes	X		Repair  grounds department equipment only
	Athletic field maintenance	Yes	X		Shared cost with Athletics
	Tennis court (exterior) cleaning	Yes	X		Control weeds,  pick up debris and trash
	Exterior tennis court repair	No		X
	Lawn and garden maintenance for the Rosenblatt and Eccles house	Yes		X
	Interior pest management	No		X	Department can purchase over the counter household  items from stores. Ants, mice bait, fly traps and etc.
	Exterior pest management:	Yes	X
	Snow  and  ice removal: sidewalks,stairs, entrances only.	Yes	X		de-icing material is applied
	Limited rental of trash cans, hoses, hose bibs	Yes		X	Provide the grounds dept with a campus order upon pick up. $50.00 minimum ( reiemberable)
Machine/Metals
	Welding services: aluminum, stainless steel, brass, steel, and cast steel.	Yes	X		Handrail, doors, seating, windows, grates, fences, drains, etc.
	Projects outside normal maintenance scope are performed upon request and as shop schedule permits.  Projects include: probes, hand rails, exhaust hoods, projector mounts, personal chair repairs, research projects, etc.	Yes		X
	Rain gutter, furnace and A.C. venting, filter banks, fume hoods, siding, fan guards, etc. are all repaired or installed upon request.	Yes	X
	Special exhaust venting, storage boxes, research projects, special off-set fittings, etc. - fabrication and repair	Yes		X
	Fan shafts, brass plugs, pumps, and any unavailable part for windows, doors, motor shafts, etc. - fabrication and repair	Yes	X
Paint Shop
	Campus structures and interior paint	Yes	X		Painted on a seven year maintenance cycle
	Campus buildings exterior paint	Yes	X		Painted as needed and as funds are available
	Remodeling painting	Yes		X	In collaboration with Campus Design and Construction
	Special glass services, desk & table tops	Yes		X	Emergency and Hazardous safety situation & customers glass request
	Special glass services, windows & doors	Yes	X
	Furniture refinishing, and spray painting of furniture, file cabinets	Yes		X
	Engraving room numbers, nameplates for desk and walls, ADA	Yes	X
	Engraving braille, trophies, badges and awards	Yes		X
	Interior & exterior vinyl letters for directional signs throughtout campus.	Yes	X
	Graffiti Removal	Yes	X		As needed
Special Services
	Cleaning Responsibilities JMHC*, Eccles Tennis Center, Dee Smith Center, Indoor Practice Facility, and Library storage.  Daily cleaning of the following areas: office spaces, reception areas, locker rooms, teams rooms, training rooms, class rooms, weight rooms, and restrooms	Yes	X		Building 212 bubble, practice facility is an exception. All cleaning and maintenance billed back to athletics.  *A portion of functions performed at JMHC is billed back to Athletics and JMHC events.
	Carpet areas - vacuum	Yes	X		Daily
	All glass - clean up	Yes	X		Daily
	All garbage	Yes	X		Daily
	Finished floors - scrub and mop	Yes	X		Daily
	Dust all surfaces and vents	Yes	X		Daily
	Water fountains - clean and disinfect	Yes	X		Daily
	Training rooms disinfect	Yes	X		Daily
	Restrooms and locker rooms disinfect	Yes	X		Daily
	Weight rooms disinfect	Yes	X		Daily
	Wipe ALL surfaces with disinfect	Yes	X		Daily
	Shampoo carpets 2 times yearly	Yes	X
	Bloodborne pathogen cleanup	Yes	X
	Blinds cleaning and repair	Yes	X
	Lights change and clean	Yes	X
	Dispensers paper, soap, and other in all areas	Yes	X
	Refinish wax floors	Yes	X
	Refinsh wood floors	Yes	X
	Additional carpet shampooing	Yes		X
	Campus set-up(canapies, tables,chairs, staging, podium and ect.)	Yes		X
	Athletic event set-up inside JMHC between 7-4	Yes	X
	Athletic event set-up inside JMHC after 4	Yes		X
	Athletic event set-up outside JMHC	Yes		X
	JMHC event set-up between 7-4	Yes	X
	JMHC event set-up after 4	Yes		X
	Hanging banners	Yes		X	Subject to certain policy restrictions
	Rosenblatt and Eccles house set-up	Yes		X
	Graduation functions between 7-4	Yes	X
	Graduation functions after 4	Yes		X
Transportation
	Campus dumpster pickup - daily	Yes	X		Non-construction office waste in 6yd dumpsters
	Campus cleanup	Yes	X		Assist Grounds Dept. removal of yard waste
	Rolloff containers for construction type waste	Yes		X	Departmental cleanups and remodeling
	Recycling of pallets and metal	Yes	X
	Hazardous waste removal or cleanup	No			Contact EHS
	University roads - cleaning and maintenance	Yes	X
	Parking lots - cleaning and maintenance	Yes		X	At the request of Commuter Services
	Snow removal on University roads	Yes	X
	Snow removal in parking lots	Yes		X	Commuter Services
	Emergency utility excavation and backfill	Yes	X
	Concrete and asphalt demolition	Yes	X	X	Subject to individual situations
	Moving of office and lab equipment, furnishings	Yes		X
	Forklift services	Yes		X
	Pickup & delivery services	Yes		X
	Transporting chemicals, hazardous waste	No
	Table and chair rental	Yes		X
Electric Shop	All services provided are paid for by Plant Operations unless equipment is owned by an auxiliary or department.
	Transformers  Medium Voltage	Yes	X		Oil and Dry type transformers
	Distribution Panels	Yes	X
	Sub Panels	Yes	X
	Breakers	Yes	X
	Exit Light Fixtures	Yes	X
	Emergency Light Fixtures	Yes	X
	Parking Lot Light Fixtures / Wiring	Yes		X	Parking Services
	Walkway Light Fixtures / Wiring	Yes	X
	Exterior Building Light Fixtures	Yes	X		Except when attached to "auxiliary" buildings
	Interior Building Light Fixtures	Yes	X
	Parking Lot Relamping	Yes		X	Parking Services
	Walkway Relamping	Yes	X		Except at University Student Apartments
	Exterior Building Relamping	Yes	X		Except when attached to "auxiliary" buildings
	Gym and Pool Relamping	Yes	X
	Room Remodels / Wiring, Fixtures, Outlets	Yes		X
	Interior Building Wiring	Yes	X
	Low Voltage Transformers	Yes	X
	Switches / Dimmers	Yes	X		Dimmers, Single Pole, Three Ways, Four Ways and Low Voltage
	Outlets	Yes	X		15amp, 20amp, 15anp GFI and GFIC, 20amp GFI and GFIC
	Switch and Outlet Covers	Yes	X
	Motors	Yes	X		1/8 to 100 HP
	VFDs Motor Drives	Yes	X		3HP to 100HP
	Saunas	Yes	X
	Stoves, Cook tops / Control Wiring			X
	Emergency Generator Transfer Switches	Yes	X
	Snow Melt Stairs (Electric)	Yes	X
	Motor Control Centers	Yes	X		Pumps, Fans and Boiler systems
	Wiring for TV's, VCR's and Media Centers		X
	Vacuums	Yes	X
	Emergency Phones on Campus	Yes	X		PO pays lighting and conduit for phones - Netcom pays wiring & phone maintenance.
	High Voltage Switches	Yes	X
	High Voltage Breakers Substations	Yes	X
	Metering Substations	Yes	X
	High Voltage Cables and Maintenance	Yes	X
	Meter Repair/Replacement	Yes	X
Electronics Shop	All services provided are paid for by Plant Operations unless equipment is owned by an auxiliary or department.
	Two-Way Radio Maintenance	Yes	X		Hand Held, Mobile, Base, Repeaters, Paging
	Sound Systems - Custom Set-up & Operation	Yes		X	Event specific
	Sound Equipment Rental	Yes		X	Amps, Mics, Speakers, CD, Cassette, Etc.
	Industrial Control and Automation	Yes	X
	Laboratory Equipment Repair	Yes		X
	Automatic Clock System	Yes	X		Where Systems exist
	Install & Maintain Video Surveillance Systems	Yes		X	Motion Activated Digital Recording
	Install & Maintain Security Systems	Yes	X	X	Departments Pay for their Installations
	Classroom Auditorium Sound Systems	Yes		X	Responsibility of IMS
HVAC	All services provided are paid for by Plant Operations unless equipment is owned by an auxiliary or department.
	Chillers	Yes	X
	Circulating Fans	Yes	X
	Control Valves	Yes	X
	Humidifiers	Yes	X
	Emergency Generators	Yes	X
	Air Compressors	Yes	X
	Vacuum Pumps	Yes	X
	Filters	Yes	X
	Cooling Towers	Yes	X
	Plate & Frame Heat Exchangers	Yes	X
	Window A/C	Yes		X
	Swamp Coolers	Yes		X
	Circulating Pumps	Yes	X
	Unit Ventilators	Yes	X
	Water Treatment	Yes	X
	Gas Control Valves	Yes	X
	Forced Air Furnaces	Yes	X
	Heating Coils	Yes	X
	Cooling Coils	Yes	X